Managed Care Provider Resolution Portal
HFS recognizes the importance of providers having an outlet for reporting issues they may be having with an Illinois Medicaid Managed Care Health Plan (MCO). All providers are required to submit unresolved disputes with an MCO to HFS via the secure, web-based Provider Resolution portal. Issues that are submitted in the portal will be processed under the provider dispute resolution process and applicable timeframes as required by Public Act 101-0209 (SB1321) and in the Portal Tutorial and Overview documents provided below. The goal of the portal is to encourage communication between the MCO and Provider and to ensure fair resolution of disputes in an electronic and secure format.
Please read before submitting a complaint
The provider dispute resolution process requires providers to use the MCO internal dispute/appeal process before submitting a complaint to HFS. This means providers must first follow and exhaust ALL processes provided by MCOs to resolve a dispute, including peer-to-peer before submitting a complaint through the portal. Disputes submitted to the MCO internal dispute resolution process may be submitted to the Provider Resolution Portal: 1) no sooner than 30 calendar days after submitting to the MCO's internal process and 2.) no later than 60 calendar days after submitting to the MCO’s internal process. If HFS determines a complaint was submitted sooner than 30 calendar days or later than 60 calendar days after submitting the dispute to the MCO’s internal process, the complaint will be immediately closed. Under the MCO internal dispute process, MCOs are required to assign the provider a tracking number for each complaint submitted. The provider must enter this MCO assigned tracking number in the Provider Resolution portal when completing a complaint ticket. Tickets that are not complete when submitted, will be closed. Tickets that are complete, will be submitted to the MCO for timely review and response/resolution.
Providers must use the new standard Complaints/Claim-Issue template for submitting two (2) or more of the same or similar complaints/claims with the same MCO. Providers are limited to a maximum of 100 complaints/claims on a template. Please use the template provided here.
- A complaint ticket must be filled out completely or it will be closed. Closed tickets will not be reopened or restarted. A new ticket will need to be submitted in the Portal.
- Providers and MCOs are expected to also follow Health Insurance Portability and Accountability Act of 1996 (HIPAA) procedures when submitting and sharing data via the portal.
- Provider complaints regarding the resolution of Medicaid fee-for-service issues should continue to be directed to HFS at 877-782-5565.
- All providers or designated billing staff/agents will be required to set up an account to register with the portal in order to access and submit disputes.
To Register or Sign On click the Login button below or click this link
Individual and Multiple Provider/Facility Registration Instructions
To Register: Enter your e-mail, choose a Username and Password, and click Register
If a provider or representative is registering for multiple providers or facilities, they must use the multiple registration template provided here
On the Registration form, fill out all fields completely. Missing information could cause delays
If a provider is not registered to use the Portal, the provider will not be able to enter a ticket
Please allow a minimum of 2 business days for the registration process to be completed.
Incomplete registration requests will be denied, and the provider will not be able to enter a ticket until the missing or incomplete information has been provided.
For questions about registration on the portal please send an e-mail to HFS.Portalinquiries@illinois.gov
Provider Resolution Portal Overview and Tutorial Documents:
Providers can click here to access Provider Notices pertaining to the Provider Resolution Portal.
Provider Portal Overview PowerPoint July 2023
Provider Portal Tutorial July 2023 (powerpoint)
MCO Provider Dispute Process and Tracking Links ID/Reference Number Summaries July 2023 (word) - Providers can get more information on each MCO's Provider Dispute Process and Tracking ID/Reference Number summaries.
For questions about the Portal, please send an e-mail to HFS.Portalinquiries@illinois.gov