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Elizabeth M. Whitehorn, Director

Provider Notice issued 09/23/2026

ICF/IID and MC/DD Facility Provider – Acuity Data Request 

To:
 Long Term Care Facilities – Intermediate Care Facilities for Individuals with Intellectual Disabilities (ICF/IID) and Medically Complex for the Developmentally Disabled (MC/DD) Facilities 
​Re:
 ICF/IID and MC/DD Facility Provider – Acuity Data Request 
Date:
 September 23, 2026

This provider notice is to inform Intermediate Care Facilities for Individuals with Intellectual Disabilities (ICF/IIDs) and Medically Complex for the Developmentally Disabled (MC/DD) facilities that the Illinois Department of Healthcare and Family Services (HFS) is conducting an evaluation of the ICF/IID and MC/DD programs. As part of this program evaluation, HFS is requesting all ICF/IID and MC/DD facility providers submit individual-level acuity data directly to HFS. Details on the acuity data being requested as well as the process for submitting the requested data are provided below. 

HFS is requesting the following individual-level acuity data for all individuals whom the ICF/IID or MC/DD facility provider is billing the State: 

 

  1. Inventory for Client and Agency Planning (ICAP) 
  2. Health Risk Screening Tool (HRST) 

 

Because ICF/IID and MC/DD facility providers are not required to complete the HRST on residents of these facilities, HFS understands that not all providers will have the ability to submit this acuity data. 

HFS has developed a SharePoint site (LTC Exchange) to facilitate ICF/IID and MC/DD facility providers submitting the acuity data utilizing the below process: 

  1.  Each provider must email the following user information to HFS at HFS.LTC.ICFIID@illinois.gov in order to be able to provide the acuity data to HFS via the LTC Exchange SharePoint site. Enter ‘LTC Exchange User Information’ on the subject line. 
  • User first name
  • User last name
  • Facility name
  • Facility Medicaid ID
  • User specific email address

2.  HFS will associate the user with the listed provider ID, and an email will be sent with login instructions to the LTC Exchange site. A user can be associated with multiple providers if identified in the email submission.

3.  HFS will provide instructions on how to upload files containing acuity data to the provider-specific folders. The instructions will be emailed to each registered user and will be available on the LTC Exchange site.

4.  A template for the requested data is attached to this provider notice and will also be available to download from the LTC Exchange site.

Providers must submit the requested user information to HFS via email by Wednesday, October 7, 2026. Providers must upload the requested acuity data for all applicable facilities to the LTC Exchange site by Friday, October 23, 2026.

HFS will host a webinar for providers and will share the process of uploading documents to the LTC Exchange site. The webinar will take place on Thursday, October 1, 2026, from 11:00 a.m. to 12:00 p.m. Providers can register for the LTC Exchange SharePoint Site Provider Information Session webinar here. 

Questions regarding this provider notice can be directed to the Bureau of Long Term Care at HFS.LTC@illinois.gov.

 

Laura Phelan, Administrator
Division of Medical Programs